What it is
Stairkey is a workspace that combines contractor and real estate tools, including CRM, scheduling, estimates, invoicing, portals, email, websites, storage, accounting, and administration. An approved quote can generate a job with tasks, a schedule, a crew, and a materials list. Its Takeoff Builder calculates quantities from room dimensions, openings, finishes, and formulas. Realty tools cover property records, listing history, showings, open-house sign-in, listing presentations, condition templates, and deal context. Optional double-entry accounting supports invoices, expenses, reconciliation, and reporting. The AI assistant can draft quotes, tasks, expense entries, and messages, but does not save or send content until approved. AI is off until enabled and charged by use; reading a receipt is given as a 15¢ example. Team security controls include two-factor authentication, recovery codes, device management, and session controls. Administrators can export tenant data. Stairkey supports HST and GST, and year-end exports include T5018 and T4A summaries and a T2125-mapped package. It works on Android, iOS, and web. The first month is free with all features unlocked and no credit card required.
Who it suits. Stairkey suits contractor and real estate teams that want job workflows alongside property records and listing tools. Its mobile access and job-site quoting, scheduling checks, and invoicing support work away from the office.
Good
- Approved quotes can generate jobs, schedules, and materials lists.
- Takeoff Builder calculates quantities from dimensions and finishes.
- Administrators can export full tenant data.
- First month unlocks every feature without a credit card.
Watch for
- AI is off until enabled.
- AI is priced by use.
- Owner seats start at 20.00 CAD per month, with a $100 a month cap.
Verdict
Stairkey covers contractor operations and realty workflows in one workspace, with optional accounting and an approval step before AI-generated content is saved or sent. The first month is free; listed seat and add-on charges use CAD pricing.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| Accountant role | CA$0 a month | free seat; metered usage can apply |
| Member seat | CA$10 a month | usage-based; capped at $30/month |
| Website add-on | CA$10 a month | shared team allowance; prorated when active |
| Accounting add-on | CA$20 a month | shared team allowance; prorated when active |
| Owner seat | CA$20 a month | usage-based; capped at $100/month |
From Stairkey's own pricing page, checked 15 Oct 2026. Every plan
What the maker publishes
- Accounting
- Optional double-entry accounting supports invoices, expenses, reconciliation, and reporting. source
- Accounting
- The optional accounting module provides double-entry books, invoice and expense records, reconciliation and reporting. source
- AI assistant
- The assistant can draft quotes, tasks, expense entries, and messages, and content is not saved or sent until the user approves it. source
- AI assistant
- The AI assistant answers workspace questions, drafts messages and imports contacts from documents while leaving sending and saving under user control. source
- AI pricing
- AI is off until enabled and priced per use; the site gives 15¢ to read a receipt as an example. source
- AI processing
- The marketing site's Ask Stairkey assistant is powered by Anthropic Claude; submitted questions are processed in the United States and are not retained for model training. source
- API and SDKs
- Software Advice lists API among Stairkey's features, but the reviewed Stairkey pages do not provide public API reference documentation or SDK download links. source
- Business website
- The optional website module publishes services, galleries, contact information, social links, local SEO fields and testimonials. source
- Canadian tax support
- The site says quotes and invoices support HST and GST, and year-end exports include T5018 and T4A summaries and a T2125-mapped package. source
- Canadian tax support
- The product supports HST and GST, holdbacks, T5018 and T4A summaries, and a T2125-oriented year-end package. source
- Client portals
- Customers can review status, approve work, upload files and see next steps through client portals. source
- Company size and funding
- The reviewed official and independent pages do not state employee count, funding, investors or ownership beyond Brian Guy being identified as founder. source
- Contractor tools
- The Takeoff Builder uses room dimensions, openings, finishes, and formulas to calculate quantities. source
- Contractor workflow
- Contractors can measure rooms, generate formula-based takeoffs, create estimates, manage change orders and track jobs. source
- CRM and pipeline
- The CRM stores leads, contacts, notes, files, deal stages, job stages and next actions. source
- Data export
- Administrators can export full tenant data for backups, migrations, or recordkeeping. source
- Documentation
- The official guides area provides a full workflow video plus setup, estimating, recurring-job and billing walkthroughs. source
- Email tools
- Email features include inbox, sent mail, drafts, templates, campaigns, sequences, suppression lists and reply-aware follow-up. source
Review
Stairkey is an operations workspace that links estimating, job coordination, and property workflows. It suits contractors and real-estate teams that need those activities together, particularly Canadian businesses. Its breadth is useful, but the seat charges, add-ons, and metered AI call for a close look at the monthly total.
Overview
The product spans CRM, scheduling, estimates, invoicing, client and subcontractor portals, email, websites, storage, accounting, and administration. That range can consolidate work across a business, but it may be more than a contractor needs if the main requirement is estimating alone. An approved quote can turn into a job with tasks, a schedule, a crew, and a materials list, linking the sale to delivery rather than leaving the team to rebuild the plan.
Key features
The Takeoff Builder calculates quantities using room dimensions, openings, finishes, and formulas. That makes it relevant to contractors who estimate from measured spaces; it is a more specialized tool than a basic quote form. Calendar scheduling, change orders, and portals for clients and subcontractors support coordination once work is underway.
Stairkey also includes real-estate tools for property records, listing history, showings, open-house sign-in, listing presentations, condition templates, and deal context. That combination is a distinctive fit for businesses handling both construction and property transactions, though a contractor with no realty work may find much of the workspace unnecessary.
Double-entry accounting is an optional add-on covering invoices, expenses, reconciliation, and reporting. The AI assistant can draft quotes, tasks, expense entries, and messages, but requires approval before anything is saved or sent. AI is off until enabled and billed per use; reading a receipt is given as an example at 15¢. Team security includes two-factor authentication, recovery codes, device management, and session controls. Administrators can export tenant data for backup, migration, or records. Canadian tax support includes HST and GST on quotes and invoices, plus year-end T5018 and T4A summaries and a T2125-mapped package.
Pricing
The first month is free with every feature unlocked and no credit card required. After that, the pricing separates seats from optional services, so the advertised per-user starting point is not the whole cost for every team.
| Plan | Price | What it means |
|---|---|---|
| Accountant role | 0.00 CAD per month | Does not count against the seat limit; metered usage can be billed up to $20 a month., with $20 usage room. Useful for accounting access without adding a paid seat, but usage can still incur charges. |
| Member seat | 10.00 CAD per month | $10 a month floor, capped at $30 a month.; includes $10 monthly usage and the same features as an owner seat. A lower entry cost for team members, with usage affecting the bill. |
| Owner seat | 20.00 CAD per month | Starts at $20 a month and is capped at $100 a month; price rises with the storage plan. Includes every core feature and $20 monthly usage for one owner. |
| Website add-on | 10.00 CAD per month | Adds a public website and $10 shared team usage; fees prorate while active. |
| Accounting add-on | 20.00 CAD per month | Adds double-entry books and $20 shared team usage; fees prorate while active. |
The free accountant role is not a free general-purpose plan, and there is no free plan. Teams should account for seat caps, storage-linked owner pricing, metered usage, and any active add-ons when comparing costs. Stairkey is a weaker fit for a solo contractor seeking a permanently free workspace or a predictable bill with no usage component.
Platforms
Stairkey runs on Android, iOS, and the web. Its mobile workflow is intended for quoting, checking the day’s schedule, and sending invoices from a job site, a practical advantage for teams moving between office and field.
Who it's for
Stairkey is best suited to construction businesses that want estimates connected to jobs, schedules, crews, and materials, and to companies whose work also involves real-estate listings or transactions. Canadian firms can make use of its stated HST/GST and year-end tax support. A business that only needs a focused estimator, or one that does not need the property tools, should compare narrower products before paying for the broader workspace.
Pros and cons
- Connected quote-to-job workflow: approved quotes can generate tasks, scheduling, crew assignments, and materials, reducing the gap between winning and organizing work.
- Useful Canadian accounting support: optional double-entry books and the stated tax exports may help firms keep operational and year-end records together.
- Approval before AI actions: drafts are not saved or sent until approved, while AI remains optional and usage-priced.
- Costs have several moving parts: seats, storage-linked owner pricing, usage, and add-ons can make the final bill less straightforward than the starting seat price.
- Broad scope may be excess: contractors who do not need realty workflows or the wider workspace may be better served by a more focused tool.
Alternatives
Compare remodeling contractor software if you want to survey the category before choosing a platform.
BuildBook is worth comparing if a free plan matters; it is freemium, offers a free trial, and its Solo plan is 79.00 USD per mo. Clear Estimates is a more focused alternative to consider for estimating, with Standard (annual) at 59.00 USD per month billed annually or Standard (monthly) at 79.00 USD per month. Contractor Foreman offers a 30-day free period before annual renewal, with its Basic plan at 49.00 USD per year and one user. Buildern may suit teams looking for a seat-based construction plan: Starter is 225.00 USD per month billed annually for two seats, with additional users at 81.00 USD per month and free field workers, subs, and vendors. ProjectsForce 360°, Build Method, Eano Pro, and ProBuilder OS are other options to compare.
Verdict
Choose Stairkey if you want one workspace to carry contractor operations from quote through job coordination, with realty tools and optional Canadian-focused accounting alongside them. The connected workflow, field-ready mobile access, and approval gate for AI drafts are its strongest reasons to buy. Look elsewhere if you need only estimating, want a free plan, or need a simpler cost structure without usage-based charges and add-ons.