What it is
BuildBook is construction management software for residential home builders, contractors, and remodelers. It brings sales, project planning, and client communication into one system, with tools for pipelines, contact management, estimates, branded proposals, digital approvals, and a reusable price book. Project work can be organized with Gantt schedules, tasks, budgets, change orders, client selections, expense tracking, and file sharing. Chat rooms, daily logs, client portals, inline comments, notifications, and public sharing links support communication with clients and project participants. BuildBook syncs project data, bills, expenses, and invoices with QuickBooks Online; schedules can also sync to calendars through iCal. It is available on web, Android, and iOS, with native mobile apps described as offering full feature functionality. Guest access is available. The free plan is limited to one user; paid options are listed from $79 per user a month (annual), and a 10-day trial includes every feature without requiring a credit card.
Who it suits. BuildBook is aimed at residential custom home builders, remodelers, and specialty contractors managing projects and client relationships. It is not designed for large commercial firms or tract builders with internal sales teams and custom software systems.
Good
- Sales pipeline, estimates, and branded proposals
- Gantt schedules, budgets, and change orders
- Client portals, chat rooms, and daily logs
- QuickBooks Online and iCal syncing
- Native Android and iOS apps
Watch for
- Free plan limited to one user
- 10-day trial only
- Not intended for large commercial firms
Verdict
BuildBook connects sales, project management, and client communication for residential construction work. Check the one-user free-plan limit and annual paid pricing against the size of your team.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| Solo | $79 a month | Annual Plan; 1 user |
| Team | $149 a month | Annual Plan; 2–9 users |
| Business | $279 a month | Annual Plan; starting at; 10+ users |
| Additional Business user | $20 a month | Monthly add-on |
| Solo (annual plan) | $79 a year | $ 79/mo, Annual Plan |
| Solo | $99 a month | Monthly Plan |
| Solo (monthly plan) | $99 a month | Monthly Plan: $99/mo |
| Team (annual plan) | $149 a year | $ 149/mo, Annual Plan |
From BuildBook's own pricing page, checked 24 Sept 2026. Every plan
What the maker publishes
- API and SDK documentation
- The official help center documents QuickBooks integration but does not provide public API or SDK reference material. source
- Availability limitation
- The terms provide no uptime or availability guarantee and allow service restrictions. source
- Budgeting
- Budget tools compare actual project costs with estimates and track change orders, allowances and payments. source
- Calendar syncing
- Project schedules can be added to mobile and desktop calendars by syncing with iCal. source
- Client dashboard
- Clients receive a branded dashboard for updates, chat, budgets, selections and tasks. source
- Client selections
- Selections can be organized by room or category with allowances, amounts and reference documents. source
- Communication
- The product offers project chat rooms, daily logs, client portals, inline comments, notifications, and public sharing links. source
- Company facts
- LinkedIn lists BuildBook as privately held, founded in 2018, headquartered in New York and employing 11-50 people. source
- Documentation
- The help center contains dedicated collections for projects, communication, tasks, schedules, financials, selections, people, portfolios and QuickBooks integration. source
- Expense tracking
- Users can attach invoices, bills and receipts to expenses and assign them to budget items or selections. source
- Files and media
- Projects support storage and sharing of photos, videos, documents and other files. source
- Founders
- The About page identifies brothers Carson Miller and Ryan Miller as co-founders. source
- Free plan
- Yes source
- Free plan
- The pricing page offers a free plan with access to sales and marketing tools for a construction business. source
- Google Play data safety
- Google Play says the app may share device or other IDs, collects personal information, encrypts data in transit and says data cannot be deleted. source
- Guest access
- Yes source
- Headquarters
- Greenwich, Connecticut, United States source
- Integration
- BuildBook automatically syncs project data, bills, expenses, and invoices with QuickBooks Online. source
Review
Overview
BuildBook is residential construction software for builders, remodelers and specialty contractors who need sales, project coordination and client communication in one system. It is a stronger fit for small and midsize residential teams than for large commercial firms or tract builders with in-house sales teams and custom systems.
Its appeal is the breadth of the residential workflow: sales proposals can lead into scheduling, budgets, change orders and client-facing updates, with QuickBooks Online syncing for project finances. The trade-off is that paid plans are priced around user count, so the right tier depends on how many people need to work in the system.
Key features
Sales through project delivery
BuildBook brings together a sales pipeline, contact management, estimates, branded proposals, digital approvals and a reusable price book. That can help a residential contractor carry a lead from estimate to approval without separating sales from delivery. On the job, Gantt scheduling, task management, budgets, change orders, client selections, expense tracking and file sharing cover the coordination work that follows.
Client communication and financial handoff
Project chat rooms, daily logs, client portals, inline comments, notifications and public sharing links give teams several ways to keep homeowners informed. Guest access is useful when clients or other project participants need to follow work without becoming core users. Automatic syncing with QuickBooks Online covers project data, bills, expenses and invoices; iCal syncing can add project schedules to mobile and desktop calendars.
The native iOS and Android apps are described as having full feature functionality, along with notifications, camera-roll access and video recording. That makes mobile use more than a read-only companion for crews documenting work on site. The product also provides 1 TB of storage on Solo, 5 TB on Team and 10 TB on Business, with room increasing by tier.
Pricing
BuildBook offers a one-user free plan and a 10-day trial of every feature. The trial requires no credit card and includes support access, including direct access to a real person. Paid plans offer unlimited projects, clients and subcontractors, but seat limits make team size the main pricing consideration.
- Solo: $79 a month billed annually for one user, or $99 a month on the monthly plan. The free plan is the no-cost way for a solo contractor to start, but its one-user cap makes it unsuitable for a working team.
- Team: $149 a month billed annually or $179 a month billed monthly, for 2–5 users. This is the practical step up for a small crew that needs shared project access, though the higher monthly price buys no additional project or client quota over Solo.
- Business: $249 a month billed annually or $299 a month billed monthly, for 6–8 users. It suits a larger residential team needing more seats and 10 TB of storage. The plan description also says it starts at $249 a month, so teams beyond the stated range should confirm their fit and price.
Annual billing lowers the monthly rate compared with paying month to month, but commits the buyer to annual billing. The free option is narrowly scoped to one user; teams that need multiple internal users must move to a paid plan.
Platforms
BuildBook runs on web, iOS and Android. Native mobile apps with full feature functionality and device notifications suit teams that need to capture and communicate project updates away from a desk.
Who it's for
BuildBook is best suited to custom home builders, remodelers and specialty contractors managing residential work with homeowners involved in the process. A solo operator can begin on the free tier, while small teams can use paid seats alongside guest access for client participation. It is not aimed at large commercial construction firms or tract builders that rely on internal sales teams and custom software.
Pros and cons
- Pro: Sales and delivery share one workflow. Pipeline, estimates and approvals sit alongside schedules, budgets and change orders, which can reduce the need to split residential work across separate tools.
- Pro: Homeowners have several communication routes. Portals, daily logs, chat and public links make client updates a built-in part of project coordination.
- Pro: Financial and calendar links reduce manual handoffs. QuickBooks Online syncs project financial data, while iCal can carry schedules into users’ calendars.
- Con: The free plan is limited to one user. A contractor cannot use it as a shared team workspace without upgrading.
- Con: Monthly pricing rises meaningfully with team size. The Team and Business tiers cost more than Solo, even though all plans include unlimited projects, clients and subcontractors.
- Con: It is not suited to every construction business. Large commercial firms and tract builders with internal sales teams and custom systems fall outside its intended audience.
Alternatives
For broader comparisons, browse Construction management software, Remodeling contractor software and Construction project management software.
- Dalux is worth considering when the priority is a free punch-list tool: its Field Basic plan includes unlimited tasks and up to three active projects or buildings under its free-use terms.
- Autodesk Construction Cloud is an option for teams seeking its model management, coordination and design collaboration offerings; pricing is by quote.
- Knowify may fit contractors who want a fixed-price and AIA-job plan with one user included; its Core plan is $149 a month, with additional users at $29 a month.
- Buildxact is an alternative for builders who want to start with five complimentary credits, AI estimating, proposals and Home Depot material ordering on its free Go plan.
- Trimble Viewpoint Vista offers cloud-hosted and on-premises deployments, with pricing by contacting sales.
- InEight is another paid construction option, with month-to-month plans including Compliance & Completions NOW at $55 a month per user and Document NOW at $73 a month.
- Oracle Primavera Cloud offers hosted named-user services, including Progress Cloud Service at $12 a month.
- HCSS is an alternative for buyers prepared to request a custom quote.
Verdict
BuildBook is a good choice for residential builders, remodelers and specialty contractors who want sales, project management and homeowner communication under one roof. The integrated residential workflow and mobile apps are its clearest reasons to choose it; the one-user free cap and annual paid pricing are reasons for growing teams to compare seat needs and monthly alternatives before committing.