What it is
Estima is a CRM for landscape and hardscape professionals that brings estimating, proposals, scheduling, invoicing, and QuickBooks sync together. Its estimate builders use editable labor grids, material catalogs, and templates for landscape, hardscape, irrigation, lighting, snow, and lawn care. Users can trace properties on satellite views to calculate square footage and linear feet, then send those measurements into estimates. Hardscape project management includes Kanban boards, Gantt charts, tasks, and schedule dates. Branded proposals can be accepted and signed online. Billing tools cover recurring billing, merged invoices, deposits, milestone payments, change orders, late fees, and account credits. Every plan includes two-way QuickBooks Online sync for invoices and payments. The Estima Crew app installs from a browser, shows crews routes and jobs, and works offline. All packages include unlimited estimates, proposals, and clients, plus Estima Crew, Website Leads, and Site Media. Maintenance starts at 200.00 USD per month, with other packages and add-ons at different prices.
Who it suits. Estima suits landscape and hardscape businesses that need estimates, scheduling, customer proposals, billing, and QuickBooks Online sync. Its packages also cover work such as irrigation, snow, and lawn care.
Good
- Two-way QuickBooks Online sync on every plan.
- Crew app works offline.
- Satellite tracing feeds measurements into estimates.
- Customers can accept and sign proposals online.
- Supports recurring billing and milestone payments.
Watch for
- Maintenance includes up to 3 office users.
- Hardscape includes up to 3 office users.
- Design includes 25 AI plan-sheet reads monthly.
- Text Messaging is marked coming soon.
Verdict
Estima connects estimating, project coordination, customer approvals, billing, and accounting sync for landscape and hardscape work. Maintenance costs 200.00 USD per month and includes up to 3 office users.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| AI Lead Replies | $20 a month | Billed monthly |
| Text Messaging | $35 a month | Includes 250 texts, then 5¢ each · $49 one-time carrier activation · coming soon |
| Maintenance | $200 a month | First month free, then $200/mo · cancel anytime |
| Hardscape | $270 a month | First month free, then $270/mo · cancel anytime |
| Snow | $295 a month | Billed Nov–Mar only · $1,475 a season · first billed month free |
| Design | $350 a month | First month free · includes the full Hardscape package · 25 plan-sheet reads/mo |
| Complete | $395 a month | First month free, then $395/mo · cancel anytime |
From Estima's own pricing page, checked 9 Oct 2026. Every plan
What the maker publishes
- Billing
- The product supports recurring billing, merged invoices, deposits, milestone payments, change orders, late fees, and account credits. source
- Design limit
- The Design package includes 25 AI plan-sheet reads per month and includes the full Hardscape package. source
- Estimating
- Service-specific estimate builders include editable labor grids, material catalogs, and templates for landscape, hardscape, irrigation, lighting, snow, and lawn care. source
- Included features
- All packages include unlimited estimates, proposals, and clients, plus Estima Crew, Website Leads, and Site Media. source
- Integration
- Every plan includes two-way QuickBooks Online sync for invoices and payments. source
- Mapping
- Users can trace properties on satellite views to calculate square footage and linear feet and send measurements into estimates. source
- Mobile
- The Estima Crew app installs from a browser without an app store, shows crews their routes and jobs, and works offline. source
- Plan limits
- Maintenance and Hardscape include up to 3 office users each, while Complete includes up to 6 office users and priority support. source
- Product
- Estima describes itself as an all-in-one CRM for landscape and hardscape professionals covering estimating, proposals, scheduling, invoicing, and QuickBooks sync. source
- Projects
- Hardscape project management includes Kanban boards, Gantt charts, tasks, and schedule dates. source
- Proposals
- Estima creates branded proposals that customers can accept and sign online. source
- Security
- Estima links a Privacy Policy from its site, but the opened pages did not state specific security controls or compliance certifications. source
- Support
- New accounts receive hands-on onboarding to transfer a first route or project, and the company lists [email protected] for customer support. source