Plans and prices
| Plan | Price | Billed |
|---|---|---|
| Essentials | $8.33 a month | Monthly; $7.91 quarterly (Save 5%); $7.50 annual (Save 10%) per user |
| Pro | $15 a month | Monthly; $14.25 quarterly (Save 5%); $13.50 annual (Save 10%) per user |
| Advanced | $25 a month | Monthly; $23.75 quarterly (Save 5%); $22.50 annual (Save 10%) per user |
From WorkflowMAX's own pricing page, checked 11 Oct 2026. Every plan
What the maker publishes
- AI connections
- The integrations page describes MCP connections for Claude, ChatGPT, Gemini, and Microsoft Copilot. source
- Billing
- WorkflowMAX charges per user per month, and anyone who signs in needs a licence. source
- Core workflow
- The product covers quoting, job management, time tracking, work-in-progress management, and invoicing. source
- Founded
- 2007 source
- Free plan
- No source
- Hosting and data location
- The FAQ says customer data is hosted on Amazon Web Services in the Sydney, Australia region. source
- Industries
- WorkflowMAX names architects, engineers and designers, business consultants, creative agencies, and building and construction as industries it serves. source
- Integrations
- Listed integrations include Xero, QuickBooks, HubSpot, Zapier, Airwallex, and Google Calendar. source
- Job management
- Users can create, assign, and track jobs with their tasks, costs, time, and documents in one record. source
- Mobile apps
- Dedicated iOS and Android apps support managing jobs, entering time, and viewing tasks on the go. source
- Multi-currency invoicing
- Yes source
- Notable limits
- Essentials is designed for 3–25 users; Pro starts at 5 users and Advanced at 10 users, with no upper limit stated for Pro or Advanced. source
- Online payments
- Yes source
- Privacy compliance
- WorkflowMAX says it complies with the European Union's GDPR. source
- Product
- WorkflowMAX describes itself as a job profitability operating system for professional services firms. source
- Recurring invoices
- Yes source
- Security
- WorkflowMAX says it stores private user data encrypted with AES 256-bit encryption. source
- Paid from
- 7.5 source