What it is
The Property AI creates AI-assisted inventory, check-in, check-out and inspection reports for UK letting agents, property managers, inventory clerks and landlords. Its AI analyzes property photos to identify items, condition and possible damage; the site states 95%+ accuracy. Before a report is generated, users can edit, remove or enhance AI-generated entries and damage assessments. Reports are branded PDFs with photo references, condition notes and damage mapping. Check-in and check-out reports include timestamped photos and itemized condition notes for TDS, DPS and MyDeposits adjudication. Native iOS and Android apps support on-site photo capture and data sync with a desktop dashboard, including offline mode and photo annotations; web access is also listed. Teams can assign properties across branches, track check-ins and check-outs, and review job status in a portfolio dashboard. Other tools include invoicing and payment tracking, online booking, a property, client and tenancy CRM, portals, calculators and UK tenancy agreement templates. The Free reports plan includes three reports at no cost; Pay per report is 5.00 GBP per once, billed +£1 per room. Teams and portfolios use a custom quote.
Who it suits. It is aimed at UK letting agents, property managers, inventory clerks and landlords preparing inspection and tenancy reports. Teams managing properties across branches may use its assignment and portfolio dashboard tools.
Good
- Three free reports, with no expiry
- AI photo analysis states 95%+ accuracy
- Generated PDF reports include condition notes
- Mobile apps support offline mode
Watch for
- AI-generated reports must be reviewed by a person
- Pay per report adds £1 per room
- Team and portfolio pricing requires a custom quote
Verdict
The Property AI combines photo-assisted reporting with tools for editing reports, documenting deposit conditions and coordinating inspection jobs. Users should plan for human review of AI-generated reports and note the per-room charge on the pay-per-report option.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| Free reports | £0 | 3 reports; no expiry; no credit card required |
| Pay As You Go | £5 once | £5 first room + £1 per extra room |
| Pay per report | £5 once | +£1 per room; £5 for the first room plus £1 per additional room |
| Starter | £49 a month | £49/month |
| Professional | £129 a month | £129/month |
| Portfolio | — | Quoted according to managed properties and workflow |
| Teams & portfolios | — | Custom quote based on portfolio and how you work |
From The Property AI's own pricing page, checked 5 Oct 2026. Every plan
What the maker publishes
- AI data use
- The company says it does not use customer data to train third-party AI models, and that AI-generated reports must be reviewed by a person. source
- AI limitation
- The maker warns that automated analysis can misidentify items, misjudge condition or miss defects, and requires competent human review before reports are relied upon. source
- AI photo analysis
- Its AI identifies items, materials, condition and damage from room photos, with the maker claiming accuracy above 95%. source
- AI provider
- Uploaded property photographs are sent to Google's Gemini API for automated analysis; the maker says customer data is not used to train third-party models. source
- App Store platform
- The iOS app supports guided room capture, offline photo queuing, inspection checklists, meter readings, key handover, comparisons and PDF sharing. source
- Block-management features
- The planned block module covers service-charge budgets, Section 20 consultations, reserve funds, communal compliance, accounting and leaseholder portals. source
- Block-management limits
- The first release excludes a dedicated Building Safety Act module, LPE1 sale packs, insurance claims, company secretarial work, AGMs, voting and Xero/Sage synchronisation. source
- Block Manager status
- The block-management product is in development and recruiting pilot agents; pricing has not been published. source
- Branded reports
- The service produces PDF reports carrying the customer's logo, colours and contact details, with every AI line editable before release. source
- Company business activities
- Companies House records software development and fee-based real-estate management as the company's SIC activities. source
- Company headquarters
- The registered office is 128 City Road, London, EC1V 2NX, United Kingdom. source
- Company incorporation
- Besmove Ltd was incorporated in England and Wales on 15 January 2013. source
- Company legal identity
- The Property AI is a trading name of Besmove Ltd, company number 08361274. source
- Damage comparison
- Check-out workflows compare current photos with check-in records to identify changes and defects. source
- Data export and retention
- Customers can export data; after a subscription ends, customer data is available for export for 30 days and then deleted or anonymized within a further 90 days. source
- Data retention
- After subscription termination, customer data is exportable for 30 days and then deleted or anonymised within a further 90 days. source
- Deposit evidence
- Reports include timestamped photos, itemised notes and comparison evidence formatted for TDS, DPS and MyDeposits disputes. source
- Dispute evidence
- Check-in and check-out reports include timestamped photos and itemized condition notes for TDS, DPS and MyDeposits adjudication. source
Review
The Property AI is an inspection-reporting and letting-work platform for UK agents, property managers, inventory clerks and landlords. It suits teams that need photo-led evidence plus job coordination, while occasional users can avoid a subscription. The main trade-off is that AI drafts still require human checking and pay-per-report costs rise with room count.
Overview
The platform covers inventory, check-in, check-out and inspection reports, then extends into booking, invoicing and payment tracking, a property, client and tenancy CRM, landlord and tenant portals, calculators and UK tenancy-agreement templates. That breadth is useful for an agency wanting one operational system; a landlord who only needs a basic checklist may find the wider toolkit unnecessary.
Its photo analysis identifies items, conditions and damage, with the company stating accuracy of 95% or more. AI-generated items, descriptions and damage assessments can be edited, removed or enhanced before publication, so an incorrect draft need not become part of the final record. Reports are branded, photo-referenced PDFs with condition notes and damage mapping. Check-in and check-out reports add timestamped photos and itemized notes intended for TDS, DPS and MyDeposits adjudication.
Key features
Capture and reporting
Native iOS and Android apps capture photographs on site and sync with a desktop dashboard, while web access covers browser-based work. Offline mobile mode helps when connectivity is poor, and photo annotations let inspectors mark evidence directly. PDF is the export format, making finished reports straightforward to circulate, but the workflow still depends on a person reviewing every AI assessment.
Operations and evidence
Teams can assign properties across branches, monitor check-ins and check-outs, and view job status from a portfolio dashboard. Invoicing, payment tracking and online booking connect field work with administration. Timestamped photographs and itemized condition notes give a clearer evidential trail when a deposit is contested. Accounts include email support and in-app guidance for a first inspection; portfolio customers receive direct onboarding.
Security and data handling
The stated controls include encryption in transit and at rest, role-based access, tenant isolation, hashed passwords, restricted administrative access, logging and regular patching. The company says customer data is not used to train third-party AI models. Data can be exported; after a subscription ends, it remains available for export for 30 days before deletion or anonymisation within a further 90 days.
Pricing
Free reports
The first three reports cost £0.00 per free, with no expiry and no credit card required. This is a practical starting point for a landlord or small operator evaluating the workflow, but the allowance ends after three reports.
Pay per report
Each report is £5.00 once, plus £1 per room: £5 covers the first room and each additional room adds £1. There is no subscription or contract, and a typical two-bedroom home is around £10. It fits irregular inspection work, although repeated jobs or larger properties make the room-based total less predictable than a fixed plan.
Teams and portfolios
Pricing is custom, based on portfolio and working method. The plan provides unlimited inspections and reports, team-member and branch access, and guided onboarding. It is the logical choice for agencies with recurring volume, but buyers need a quote before comparing its cost with per-report use.
A 14-day trial is available. The service is freemium, with paid access from £5.
Platforms
The Property AI runs on web, iOS and Android. Mobile apps support on-site capture and offline work, while the desktop dashboard supports coordination and report administration.
Who it's for
UK letting agents and property managers handling recurring inventories and inspections are the strongest fit, particularly where branches or multiple staff need shared job visibility. Inventory clerks benefit from photo-assisted drafting and annotations. Landlords with only occasional inspections can start with the three free reports or pay per report without taking a contract. It is less suitable for users seeking only a minimal checklist, or for anyone unwilling to review AI-generated content before relying on it in a dispute.
Pros and cons
- Pros: photo analysis can accelerate item and condition capture; editable drafts keep human control over potentially consequential assessments; timestamped, itemized check-in and check-out evidence supports deposit adjudication; offline mobile capture and cross-platform access suit field teams; portfolio dashboards, branch assignment and onboarding support larger operations.
- Cons: the AI output still needs human review; pay-per-report billing adds £1 for every room and can become costly across larger or frequent jobs; PDF is the stated export format; the portfolio price requires a custom quote; the free allowance stops after three reports.
Alternatives
DoneTrace is a better fit for personal checklists: its free plan lasts forever, includes unlimited personal checklists, five AI draft credits per month, one workspace, photo proof, PDF export and share links.
HelloReport suits organisations wanting property-based annual billing, starting from £0.12 per property per month, paid annually in advance, with VAT excluded.
myInspections is worth choosing when a landlord wants a fixed $8-per-month plan with unlimited inspections and properties, one seat, templates, branded reports and assisted setup.
PropertyTrace offers a free allowance of 10 properties and five reports per month, with paid tour capacity for users focused on published tours.
Inspecto provides a free tier covering three properties, one seat and unlimited inspections, though its PDFs are watermarked.
Inventorai is an alternative for credit-based purchasing, with 10 credits for £25 plus VAT and credits that never expire.
TouchRight is another paid inspection option for teams comparing monthly plans.
Homellya is a web-only freemium alternative, starting free for one property and one user.
For a broader category comparison, see Inspection software.
Verdict
Choose The Property AI if you are a UK landlord, inventory professional or agency that wants AI-assisted photo reporting tied to bookings, tenancy administration and team oversight. Its free reports and no-contract pricing lower the barrier for occasional work, while portfolio tools support larger operations. Look elsewhere if you need a permanently generous free quota, a fixed high-volume price without room charges, or a simpler checklist-only product.