What it is
PropertyTrace provides property inventory, inspection, check-in, check-out and compliance reporting for UK letting agents and inventory clerks. It runs on web, Android and iOS, and its mobile app supports offline photo capture, condition ratings and notes that sync when reconnected. Users can create branded PDF reports for inventory, check-in, midterm and check-out inspections. Compliance workflows cover HHSRS, HMO, Fitness for Human Habitation and Legionella assessments. Tenants can review reports through a web link, sign digitally and flag disagreements within a configurable 7-, 14- or 30-day warranty period. Optional AI can draft report wording from photos or room recordings, but users decide whether to add that text. AI photo analysis costs 6p per item and audio drafting costs 15p per recorded minute; AI use during the free trial is not charged. The free plan costs 0.00 GBP per free and includes 10 properties and 5 reports per month. Paid property plans cost 19.00 GBP per month for 50 properties, 32.00 GBP per month for 200, or 55.00 GBP per month for 500. A Tours Pack costs 12.00 GBP per month for 25 published tours.
Who it suits. PropertyTrace is presented for UK letting agents, inventory clerks, property professionals and landlords who need inspection and compliance reports. Offline mobile capture may suit inspections where a connection is unavailable.
Good
- Mobile app supports offline inspections and later syncing.
- Creates branded PDFs for four inspection types.
- Tenants can review and sign reports digitally.
- Includes several UK compliance assessment workflows.
Watch for
- AI photo analysis costs 6p per item.
- AI audio drafting costs 15p per recorded minute.
- Free plan allows 5 reports per month.
Verdict
PropertyTrace covers inspection reporting, tenant review and compliance workflows across web and mobile. Consider its property and report limits, along with separate AI usage charges, when choosing a plan.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| Free plan | £0 | — |
| Tours Pack | £12 a month | Monthly |
| PropertyTrace at 50 properties | £19 a month | Monthly |
| PropertyTrace at 200 properties | £32 a month | Monthly |
| PropertyTrace at 500 properties | £55 a month | Monthly |
| Enterprise | — | — |
From PropertyTrace's own pricing page, checked 29 Sept 2026. Every plan
What the maker publishes
- AI charges
- Photo analysis costs 6p per item and audio drafting costs 15p per recorded minute; AI usage during the free trial is not charged. source
- Compliance
- Its compliance workflows include HHSRS, HMO, Fitness for Human Habitation and Legionella assessments. source
- Integrations
- The maker lists calendar feeds, Slack, Dropbox, Xero, FreeAgent and Street.co.uk integrations. source
- Offline inspections
- Its mobile app works offline for photo capture, condition ratings and notes, then syncs when reconnected. source
- Optional AI
- AI can draft report wording from photos or room recordings, and nothing is added to a report until the user accepts it. source
- Payment security
- Subscription payments are handled by Stripe, described in the terms as a PCI-DSS-compliant payment processor; PropertyTrace says it does not store full card details. source
- Purpose
- PropertyTrace provides property inventory, inspection, check-in, check-out and compliance reports for UK letting agents and inventory clerks. source
- Reports
- It generates branded PDF reports for inventory, check-in, midterm and check-out inspections. source
- Security and data location
- The maker says primary customer data is stored in the UK London region, while some infrastructure processes data in the US under transfer safeguards. source
- Support
- The maker offers live chat in the app and on its site, and says support comes from its UK-based product team. source
- Tenant review
- Tenants can review reports through a web link, sign digitally and flag disagreements during a configurable 7-, 14- or 30-day warranty period. source
- Who it serves
- The product is presented for UK letting agents, inventory clerks, property professionals and landlords. source
Review
Overview
PropertyTrace is UK property inspection software for letting agents, inventory clerks, property professionals and landlords. It brings inventory, inspection, check-in, check-out and compliance reporting together. Its mobile app supports work without a connection: users can take photos, record condition ratings and add notes offline, then sync those details when connectivity returns.
Reports cover inventory, check-in, midterm and check-out inspections and are exported as branded PDFs. Tenants can review a report through a web link, sign digitally and flag disagreements within a configurable 7-, 14- or 30-day warranty period. PropertyTrace is a specialist tool for rental-property workflows rather than construction project management.
It is listed as freemium, with a free plan and a 30-day trial. Paid plans are based on property volume, with a separate Tours Pack. AI drafting is optional and incurs charges outside the free trial.
Key features
Inspections that work offline
The mobile app supports photo capture, condition ratings and notes while offline, then syncs the inspection data after reconnection. Custom checklists and issue tracking are also supported, giving users ways to structure inspections and record problems.
Reports and compliance workflows
PropertyTrace produces branded PDF reports for inventory, check-in, midterm and check-out inspections. Its compliance workflows cover HHSRS, HMO, Fitness for Human Habitation and Legionella assessments.
Tenant review and sign-off
Tenants receive a web link to review reports, sign digitally and raise disagreements. The review period can be configured to 7, 14 or 30 days.
Optional AI drafting
AI can suggest report wording based on photos or room recordings. Suggestions are not added to a report unless the user accepts them. Photo analysis costs 6p per item and audio drafting costs 15p per recorded minute; AI use during the free trial is not charged.
Integrations, support and data
The maker lists integrations with calendar feeds, Slack, Dropbox, Xero, FreeAgent and Street.co.uk. Live chat is available in the app and on the website, and the maker says support comes from its UK-based product team.
The maker says primary customer data is stored in the UK London region, while some infrastructure processes data in the US under transfer safeguards. Subscription payments are handled by Stripe, which the terms describe as PCI-DSS-compliant. PropertyTrace says it does not store full card details.
Pricing
PropertyTrace lists a free plan and a 30-day trial. The listed plans are:
| Plan | Price | Included |
|---|---|---|
| Free plan | 0.00 GBP per free | 10 properties · 5 reports per month |
| Tours Pack | 12.00 GBP per month, billed Monthly | +25 published tours per month |
| PropertyTrace at 50 properties | 19.00 GBP per month, billed Monthly | 50 properties |
| PropertyTrace at 200 properties | 32.00 GBP per month, billed Monthly | 200 properties |
| PropertyTrace at 500 properties | 55.00 GBP per month, billed Monthly | 500 properties |
| Enterprise | Price not listed | Unlimited properties · Unlimited users · Dedicated support · Custom onboarding |
AI charges are separate from plan prices: 6p per photo-analysis item and 15p per recorded minute for audio drafting. AI usage during the free trial is not charged.
Platforms
PropertyTrace is available on Android, iOS and the web. Its mobile app supports offline inspections, with work syncing after reconnection. PDF is the listed report export format.
Who it's for
PropertyTrace is aimed at UK letting agents, inventory clerks, property professionals and landlords who need to produce and manage property inspection, inventory and compliance reports. Its offline mobile workflow suits inspection work where a connection may not be available, while tenant review and digital sign-off support the handover and reporting process.
It is not presented as software for managing a building or renovation job. Readers comparing tools for property inspections can browse Inspection software.
Pros and cons
Pros
- Offline photo capture, condition ratings and notes sync when connectivity returns.
- Branded PDF reports cover four inspection stages: inventory, check-in, midterm and check-out.
- Tenant report review, digital signatures and configurable disagreement periods are built in.
- Compliance workflows include HHSRS, HMO, Fitness for Human Habitation and Legionella assessments.
- A free plan is available, and AI suggestions require user acceptance before inclusion in a report.
Cons
- The listed free plan is limited to 10 properties and 5 reports per month.
- AI photo and audio drafting have per-item or per-minute charges outside the free trial.
- The Enterprise price is not listed.
- The stated customer data location includes some US infrastructure processing, subject to transfer safeguards.
Alternatives
Other property inspection products to compare include zInspector, Property Inspect, InventoryBase, Inventorai, Rental Inspector, SnapInspect, myInspections and HelloReport.
Verdict
PropertyTrace is focused on the rental inspection cycle, combining offline mobile inspections, branded reports, compliance workflows and tenant review. Its free plan provides a way to start within stated property and report limits, while paid tiers increase the property allowance. Buyers should account for the separate AI usage charges and seek pricing details for Enterprise if they need its unlimited-property and user offering.