DoneTrace

Review

DoneTrace is property documentation and inspection software for teams that need repeatable checklists and shareable records. It suits landlords, property managers and contractors who can work online and want to begin with a free personal workspace. Its main appeal is tying checklist steps to photo proof; the trade-off is that inspections cannot be saved offline.

Overview

DoneTrace covers move-in, move-out, turnover and other property inspections. Users create checklists, attach photos to individual steps, then share completed records by link or export them as PDFs with protocol details, timestamps, notes and images. That makes it useful for documenting a job or property condition and handing the record to an owner or other recipient.

Share links can be revoked and scoped, and recipients can view, run, save, print or download records without creating an account. DoneTrace says records use row-level security and that users own their data. These controls support practical sharing, though they do not replace the need to decide who should receive a link.

Key features

Evidence-backed checklists

Photo proof attached to each checklist step gives teams a more useful record than a bare completion list. PDF export and share links make the results straightforward to pass to owners or keep with a job file. Direct property-management platform integrations are on the roadmap; for now, PDFs and links can be used with owner portals that accept document uploads.

Team workflows

Paid plans add visual protocol flows that connect checklists through decision gates, owners and evidence dependencies. For teams with repeatable, branching inspection processes, that structure can help make the next action clear. Team plans also add member invitations, workspace roles and a shared template library.

Templates and field use

Starter templates are examples, not certified inspection standards. DoneTrace advises qualified-expert review for regulated or safety-critical work, so teams should not treat a supplied template as a compliance shortcut. The web app works in iOS Safari and Android Chrome without an installation, but a connection is required to save inspection runs. That makes it a poor fit for fieldwork in unreliable coverage; a dedicated offline mode is on the roadmap.

Pricing

DoneTrace is freemium, with a free plan and paid plans starting at $9 a month. The Free plan costs 0.00 USD per free, billed forever. It includes unlimited personal checklists, one workspace, photo proof per step, PDF export and share links, plus five AI draft credits per month. That is a useful way for an individual to document work, but it does not include the team tools or visual protocol flows offered on paid plans.

Pro costs 9.00 USD per month, billed monthly, and includes 50 AI draft credits per month, visual protocol flows, custom industry tags, advanced reviewers and audit history. Its 14-day free trial requires a card. Pro is the more relevant step up for an individual or reviewer who needs structured workflows and review history.

Team costs 29.00 USD per month, billed per workspace and monthly. It includes team invitations, workspace roles, a shared template library and 200 AI credits per month. Its 14-day free trial also requires a card. The workspace-based charge makes this the plan to consider when several people need shared templates and defined roles.

Operations has custom pricing, billed per month, and includes SSO + SAML, dedicated success, custom retention and unlimited AI add-ons. It is aimed at organizations needing those controls rather than a small team looking for basic checklists.

Platforms

DoneTrace is available on web, Android and iOS. Mobile use runs through the browser, so no app installation is required, but internet access is necessary to save runs. Teams that routinely inspect sites without a dependable connection should look elsewhere until offline saving is supported.

Who it's for

Landlords, property managers, real estate inspectors, vacation-rental operators, contractors, insurance-claim documenters, HOA boards and construction teams are among DoneTrace’s intended users. It is most compelling for people who need a repeatable record with visual evidence and can work online. Those handling regulated or safety-critical inspections need expert-reviewed procedures, while teams dependent on direct property-management integrations will need to wait for those connections.

Pros and cons

Pros

• Evidence is attached to the work: Photos tied to checklist steps make the record more informative than a checklist alone.
• Easy handoff: Share links and audit-ready PDF exports give owners and other recipients ways to review records without an account.
• A real starting point for individuals: The free plan includes unlimited personal checklists, photo proof, exports and share links.
• Team structure on paid plans: Workspace roles, shared templates and protocol flows support more coordinated repeat work.

Cons

• No offline saving: Runs require a connection, which is a material limitation for inspections in poor-coverage locations.
• Templates need scrutiny: Examples are not certified standards, so regulated and safety-critical workflows need qualified review.
• No direct property-management integrations yet: Teams must rely on links or PDF uploads to owner portals that accept them.
• Team features require a paid plan: The free workspace is personal, while invitations, roles and shared templates sit on Team.

Alternatives

Browse Inspection software for a wider comparison. Choose HelloReport if a property-based subscription and an annual advance payment fit your portfolio better. Inventorai is worth considering when a team-shared, non-expiring pack of 10 credits for 25.00 GBP once suits better than DoneTrace’s monthly AI-credit allowances.

myInspections is a relevant alternative for landlords who want unlimited inspections and properties, one seat and branded reports for 8.00 USD per month. Consider PropertyTrace if its free allowance of 10 properties and five reports per month, or its 12.00 GBP monthly Tours Pack, better matches the work. The Property AI is another freemium option.

For a paid product with a stated monthly subscription covering unlimited reports across 50 properties, consider Inventory Hive. InventoryBase may suit a solo user seeking unlimited reports and photos with 100 properties included. Rental Inspector is another paid option.

Verdict

DoneTrace is a strong fit for online-first landlords, property managers and contractors who want inspection checklists, step-level photo evidence and easy record sharing, with a free personal plan to get started. Its paid flows and team tools address more structured work, but the lack of offline saving is a decisive drawback for disconnected sites, and example templates need expert review before regulated use. Choose it when evidence and handoff matter more than offline access or direct platform integration.