Inventorai

Review

Inventorai is a property-letting platform for agencies, property managers, landlords and inventory clerks. It suits teams that want inspections and maintenance in one system, especially those that can make use of developer tools. Its broad scope is appealing, but launch timing and add-on costs deserve attention.

Overview

Inventorai brings inspections, maintenance, portfolio management, portals, referencing and rent into a single toolkit. For a letting operation juggling those jobs across separate systems, that breadth could simplify day-to-day coordination. It is not just an inspection app: its range of inspection types and maintenance features makes it more relevant to property businesses running ongoing operations than to someone who only needs occasional reports.

The product is launching soon and is taking registrations of interest for early access and launch pricing. That makes it a candidate for planning a future change, but a poor choice for a team that needs a confirmed system immediately.

Key features

Vision AI generates detailed inspection descriptions from uploaded photos. It can help staff turn visual evidence into report text, while the inspection itself and the accuracy of the resulting account still depend on human review.

Move-in, move-out, periodic, vacant, pre-tenancy, landlord-only and between-tenancy workflows cover a wide range of letting situations. Native iPhone and Android apps work offline and sync when reconnected, a practical advantage when staff are inspecting properties with unreliable connectivity. Custom checklists, photo annotations and issue tracking support structured records, and reports export as PDF.

Branded PDF reports and browser-accessible tenant and landlord portals provide a way to share results without requiring portal users to install an app; access uses magic links. Live integrations with GetAddress.io, Canopy and TrueLayer add connections to those services. Fixflo and Xero are coming soon, so teams that rely on either should not treat those connections as ready now.

REST API access, real-time webhooks and official PHP and TypeScript SDKs give development teams options to connect Inventorai with their own systems. UK-GDPR-compliant data centres in the UK and EU, AES-256 encryption at rest, geo-redundant file storage and point-in-time database recovery form a substantial security and resilience foundation. Cloudflare DDoS protection, auto-scaling infrastructure and continuous monitoring add operational safeguards; administrators can also require six-digit authenticator-app codes for two-factor authentication. In-app live chat is the stated support route.

Pricing

The Base platform costs £29/mo or £350 billed annually, saving £70 a year. Both options show 50 properties and charge 20p per property for the first 250, 14p for properties 251–1,000 and 10p above 1,000; prices exclude VAT. The monthly option avoids an annual commitment, while annual billing is cheaper over a year. The property-based charges mean the entry figure should not be treated as the full cost for a larger portfolio.

Additional monthly plans add specific capabilities: Letterhead is £35/mo for own-domain email with verified DKIM/SPF; Inspection Checkpoints is £39/mo for up to five restore points per inspection; and Maintenance Pro is £129/mo for the first 250 properties, including a contractor portal, job management, quote workflows and defect tracking. Tenabot costs +£69/mo, requires Maintenance Pro, and adds WhatsApp tenant issue reporting with automatic defect creation. These add-ons can extend the system, but the cost of assembling a fuller workflow is higher than the Base platform price alone suggests.

Credits are sold as one-time purchases and never expire; they are shared by the team. 10 Credits costs £25 + VAT (£30 inc. VAT). 50 Credits costs £119 + VAT (£142.80 inc. VAT) and includes 55 with renewal bonus; 100 costs £225 + VAT (£270 inc. VAT) and includes 110; 250 costs £500 + VAT (£600 inc. VAT) and includes 275. The larger bundles include a renewal bonus, but require more upfront spend. There is no free plan; the stated offer is a 30-day trial.

Platforms

Inventorai supports web, iOS, Android and API access. Offline operation is available in the native mobile apps, with syncing after reconnection. That combination suits field staff and businesses with developers, rather than teams looking for a desktop-only inspection workflow.

Who it's for

Property management companies and letting agents are the clearest fit, particularly those managing varied inspection stages and maintenance jobs across a portfolio. Landlords and inventory clerks are also target users. The API and SDKs are most useful to organizations with development capacity; smaller teams may value the integrated workflows without needing that access.

Pros and cons

Pros

• Broad letting coverage: inspections, maintenance, portfolio work, portals, referencing and rent sit in one system, which can reduce tool switching.
• Field-ready inspections: offline native apps, varied inspection workflows, photo annotations and PDF reports support work at properties with or without reliable connectivity.
• Developer access: REST API, webhooks and official PHP and TypeScript SDKs offer practical integration routes for teams able to build against them.
• Durable credit terms: credit balances never expire and are team-shared, avoiding a deadline to use purchased credits.

Cons

• Launch uncertainty: the service is launching soon, so it may not suit an operation that needs an established rollout date.
• Costs can stack: Base pricing excludes VAT and scales by property count, while maintenance, email, checkpoints and Tenabot are separate charges.
• Some integrations are pending: Fixflo and Xero are coming soon rather than live, which matters to teams that depend on either connection.

Alternatives

Inspection software is a useful category comparison for readers who want to survey the wider field before choosing a platform.

Choose DoneTrace instead if a free personal checklist tool is enough: its free plan includes unlimited personal checklists, five AI draft credits per month, one workspace, photo proof per step, and PDF export with share links. It is a narrower starting point than Inventorai's full letting toolkit.

HelloReport is another paid property inspection option with a property-based subscription from £0.12 per property, paid annually in advance, and prices excluding VAT. It may suit buyers who prefer a per-property subscription model.

myInspections is worth considering for a landlord wanting a free entry point or a defined single-seat plan: its Landlord plan is $8 a month and includes unlimited inspections and properties, templates, branded reports and assisted setup.

PropertyTrace offers a free plan capped at 10 properties and five reports per month, making it a lower-commitment option for a small portfolio; its Tours Pack adds 25 published tours per month for £12.00 per month.

The Property AI is a freemium alternative for readers who want to compare another free-report option.

TouchRight is a paid alternative with a free trial and web, iOS, Android and API platforms; consider it when comparing inspection-focused tools.

Inventory Hive offers a £30.00 per month Honey Worker 50 subscription, billed plus VAT, with unlimited reports across 50 properties and cancellation anytime. It is a relevant comparison for teams prioritizing a defined 50-property report allowance.

Peach Inventory Software has paid Lite, Advanced and Ultimate plans, including a $28 a month Lite plan capped at 25 reports monthly. It may suit a buyer whose needs fit a report-based tier.

Verdict

Inventorai is best suited to letting agents and property managers seeking inspections, maintenance and portal work in one platform, with API access for teams that need to connect their own systems. Its broad workflow coverage and offline apps are the main reasons to choose it. Look elsewhere if you need a confirmed service now, a free ongoing plan, or integrations that are still forthcoming; also budget for VAT, portfolio scaling and any paid modules your operation requires.