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To win a place on a UK public-sector construction framework, you must apply through that framework’s live tender process and meet its stated conditions; registering on a tender portal alone does not appoint your business. Prepare the right supplier information, evidence and annual Common Assessment Standard (CAS) certification where the buyer requires it, then tailor the application to the agreement’s lot and deadline. There is no single UK-wide insurance limit, turnover threshold or CAS level that applies to every framework.
What does it mean to get onto a construction framework?
A framework is an agreement that sets the terms for future contracts. Being appointed makes your business eligible for opportunities issued under that agreement; it does not guarantee work. Buyers may invite appointed suppliers to quote or run a mini-competition for a particular project, with the project’s price and method statements considered at that call-off stage.
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Use the terminology in the live notice. For procurements under the Procurement Act 2023, the buyer may call its supplier-selection document a procurement selection questionnaire (PSQ). Older procurements under the Public Contracts Regulations 2015 use the Selection Questionnaire (SQ) process. “PQQ” remains common in private-sector buying and older guidance, but it is not the current generic name to assume for a new public-sector tender.
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Which route is open to my business?
Check the agreement’s route and current status before spending time on a bid. The route determines when you can apply and whether there will be another opportunity to join.
| Route | When you can join | Duration or reopening | What to check |
|---|---|---|---|
| Closed framework | During its original competition, before it goes live. New suppliers generally cannot join after award. | GCA says these commonly last four years; some last up to eight. | If already live, ask whether subcontracting to an appointed supplier is an option, or track the next procurement. |
| Open framework | At the original competition and at published reopening points. | May run for up to eight years. It must reopen at least once in the first three years and at least once in the following five years. | At reopening, existing suppliers may be readmitted on their original bid or submit a new one; follow the notice’s rules. |
| Dynamic market | Applications for membership can be made throughout the market’s life, subject to its conditions. | A standing list of suppliers who meet membership conditions. | Membership is not a contract award: individual procurements can still set participation conditions. |
| Dynamic purchasing system | An older, always-open procurement tool. | GCA describes it separately from dynamic markets. | Use the specific system’s notice and instructions rather than assuming it is a framework or a dynamic market. |
Durations and route descriptions are from the GCA framework guidance. Do not confuse a framework appointment with private main-contractor prequalification or with Queensland Government’s separate PQC scheme.
What should I check before preparing an application?
Start with the live notice and invitation, not a generic checklist. A framework may be divided into lots by region, trade, project value or contract type, and its pass/fail conditions can vary by lot.
- Find the live opportunity. Search Find a Tender and Contracts Finder, and check GCA’s upcoming-agreements information for its own frameworks. Use the notice’s current deadline, documents and portal links; do not rely on a deadline copied from an old article.
- Match the lot to your record. Compare the works type, region, expected value and your intended role (for example, principal contractor, civil works or mechanical and electrical) with completed projects belonging to the bidding entity.
- Read every participation condition. Identify the required financial standing, technical ability, exclusion declarations, certificate standard and any lot-specific evidence. Make a tracker with each question, its required evidence, owner and deadline.
- Check whether the route is open. If a closed framework is already live, you cannot join it through ordinary registration. Look for an open framework reopening or dynamic market, plan for the next competition, or consider subcontracting to an appointed supplier.
- Check requirements for equivalents. A buyer should allow equivalent standards where required and keep its questions relevant and proportionate. A named qualification must not be treated as the only possible proof if equivalent evidence is permitted.
Do not assume that having worked for a particular public body is a valid pass condition: experience with the public sector may be relevant, but a condition cannot require experience with one named authority. Case studies should demonstrate comparable scope and complexity without misrepresenting which legal entity performed the work.
What are CAS, SQ and PSQ, and which one applies?
For UK construction works, the Common Assessment Standard (CAS) is the industry-wide question set to know. The applicable procurement regime and the tender documents determine whether the buyer asks for CAS, a PSQ or an SQ process and what supporting evidence it needs.
Cabinet Office Annex A to PPN 03/24 says that authorities should use CAS instead of the standard SQ template for works, including mixed contracts that include supplies or services. The questions still need to be relevant and proportionate, allow equivalent standards and maintain a level playing field. The PPN was published on 27 March 2024; its revised SQ questions were to be in use no later than three months later. For procurements that remain under the 2015 regulations, the SQ has three parts: basic supplier information, exclusion self-declarations, and economic and financial standing plus technical and professional ability. The first two parts are mandatory under that guidance.
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For procurements under the Procurement Act 2023, a contracting authority can use a participation template that complies with the Act; it does not have to use the old Single Procurement Document. GCA describes its framework-specific selection document as a PSQ. Legal-publisher guidance identifies procurements commencing on or after 24 February 2025 as governed by the Act; check the regime named in the procurement documents if an opportunity straddles a transition or its status is unclear.
Build UK says CAS-certified companies are assessed once a year by a recognised assessment body, and certification is accepted by a growing list of contractors and clients. The assessment may be desktop or site-based, depending on the body and level. Micro-businesses are assessed proportionately, and CAS includes a building-safety section addressing organisational capability under the Building Safety Act. See Build UK’s CAS information for current recognised bodies, levels and buyer acceptance.
Examples of listed routes include Constructionline Gold (desktop) and Platinum (site-based), CHAS Elite (desktop) and CHAS Elite Assured (site-based), and SMAS Worksafe Pro (desktop). Other recognised bodies include Achilles, Compliance Chain, CQMS, SCCS and Veriforce CHAS. These are level-specific annual services, not interchangeable names for a universal certificate. Confirm that the specific buyer accepts the body and level you hold before paying for an assessment.
SSIP is not a substitute for CAS. SSIP schemes mutually recognise a health-and-safety threshold; CAS covers a broader annual assessment. An in-date CHAS, SMAS or equivalent SSIP certificate may help with the health-and-safety element or satisfy a smaller buyer, but a central-government works framework can still ask for CAS. Where equivalence applies, a buyer should accept equivalent internal evidence, though a business without the requested certification may face a more involved assessment.
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For a Procurement Act procurement, register the bidding supplier on Find a Tender—the central digital platform—and share its core supplier information with the authority. The platform’s core record does not replace the framework’s own PSQ or other tender questions.
- Register the correct legal entity. Use the full legal name that appears on the relevant accounts, certificates and company record. The platform can reuse an official identifier such as a Companies House number where available.
- Complete the core information. This covers identity details (such as address, legal form and VAT number where applicable), registration date, relevant qualifications or trade bodies, whether the supplier is an SME or public-service mutual, financial standing from its latest accounts, connected persons and exclusion grounds.
- Share the record with the contracting authority. Follow the notice’s deadline. The authority may set a date earlier than the latest point allowed by the regulations, so an existing platform profile is not a reason to leave this until the last day.
- Complete the tender’s separate selection questions. Supply the CAS, PSQ or other evidence the invitation requests. Keep a copy of what was shared and record any platform identifier or confirmation.
The Cabinet Office’s central digital platform guidance explains the core information process. For a GCA agreement, also register separately on the GCA eSourcing portal using the organisation’s full legal name, a business-size profile and a free nine-digit DUNS number, then express interest and download the invitation. GCA portal registration is not a framework appointment.
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What evidence should a contractor prepare?
Build a reusable evidence file, then tailor it to the lot. The invitation controls what is required and whether material must be uploaded at selection, later in the procedure or before award.
- Legal identity and exclusions: company details, connected-person information and accurate exclusion declarations. The questions can cover directors and management, people with powers of representation, decision or control, significant holders (including those with 25% or more where relevant), and an ultimate parent where relevant. Do not answer from an informal summary of exclusion offences; respond to the actual platform and PSQ questions.
- Accounts and financial standing: have the latest accounts ready and review the requested ratios, turnover measures, credit information or other financial evidence. If a ratio looks weak, prepare a concise, supportable explanation of cash flow and financial resilience. Do not assume one turnover threshold applies to every agreement.
- Technical ability: prepare project case studies with scope, value, role, location and completion year, plus client referees who have agreed to be contacted. Match evidence to the lot’s trade and scale. Make clear if a sister company’s experience is being relied upon rather than presenting it as the bidder’s own.
- Health and safety: for relevant construction work, organise a current signed policy, competent health-and-safety advice, inductions, worker engagement, risk assessments and method statements, construction-phase planning, incident and RIDDOR history, and any enforcement information. Where the firm will act as principal contractor, make sure the evidence demonstrates organisational capability under CDM 2015.
- Quality, environment and building safety: prepare quality and environmental policies, waste arrangements and any relevant ISO certificates you hold, together with CAS building-safety answers. ISO 9001, ISO 14001 or ISO 45001 may be useful evidence if requested, but do not treat any one ISO certificate as a universal legal prerequisite.
- Insurance: have current certificates and broker or insurer contacts available. Check each policy’s insured legal entity, activity, limits, exclusions and expiry date against the invitation.
Buyers commonly ask for supporting records, but they do not necessarily require every certificate from every bidder at the outset. Under the older SQ process, declarations normally accompany the request to participate or the bid, while supporting certificates are generally obtained from the successful bidder before award. Authorities may seek financial evidence earlier where needed to run the procedure properly, and short timetables or certain procedures can also justify early evidence requests. Follow the tender’s instructions rather than uploading irrelevant records or assuming that a self-declaration will be enough for every question.
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There is no single public-sector construction-framework insurance amount or turnover multiple that applies across the UK. Read the specific invitation, distinguish statutory rules from common commercial expectations, and do not buy project-specific cover just to submit a bid.
Under the Procurement Act, conditions of participation may relate only to the supplier’s legal and financial capacity or technical ability to perform the contract. They assess the supplier at the selection stage, not the price or merits of the tender. Because a framework is itself a public contract where the Act applies, the same limits generally apply when the authority awards it. The Cabinet Office sets these boundaries out in its conditions of participation guidance.
That guidance says authorities cannot require audited annual accounts as a participation condition from a supplier that is not legally required to have them audited under the Companies Act 2006 or an overseas equivalent; alternative evidence must be accepted. It also prohibits requiring insurance relating to contract performance to be in place before award. The authority can specify a level that must be in place at contract start and verify it before award. A current certificate or a broker/insurer letter plus a commitment may be relevant evidence, depending on the invitation. Insurance that law already requires, including employers’ liability where applicable, is a different matter.
Secondary commercial guides describe public-liability requests in bands such as £5 million to £10 million, and suggest employers’ liability, professional indemnity for design work and contractors’ all risks as common buyer expectations. Those are market examples, not a UK-wide framework minimum. A public-liability figure around £2 million may be enough for some contexts and not others. Never transpose a figure from another buyer’s guide into a bid unless the live lot requires it.
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Similarly, turnover requirements vary with the contract and justification. A secondary guide describes a Public Contracts Regulations 2015 ceiling of twice the estimated contract value except in highly justified cases; do not treat that summary as a universal threshold or assume it governs an Act procurement. Let the invitation state the measure and period, and ask the authority for clarification if a threshold appears disproportionate or ambiguous.
How do consortiums and relied-on subcontractors affect the application?
If your business cannot meet a condition alone, it may be able to rely on a consortium member, a subcontractor that will perform part of the work, or a guarantor. Declare the arrangement accurately and be prepared to show that binding arrangements will exist if the contract is awarded.
Collect identity and exclusion information for every consortium member and every subcontractor relied on to meet selection criteria; the relevant CAS or selection questions do not stop at the lead bidder. A back-to-back contract may support a second-tier subcontract arrangement. A guarantor is treated differently from an associated person that will perform work, but the authority still needs to be satisfied about the proposed reliance. If the supplier refuses to enter a subcontract directed by the authority, the authority may refuse the contract, require another subcontractor or terminate it. Associated persons relied on, other than pure guarantors, are named in the contract award notice, so gather their details early.
How should I handle conditional or lot-specific requirements?
Some requirements apply only to particular buyers, contract types, values or project stages. Mark them “confirm in this invitation” until the live documents establish that they apply.
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1Repair Windows errors before they cause bigger problems2Fix the driver behind crashes, sound loss and screen glitches3Clear out junk files and repair common Windows errors- Carbon reduction plan: trade guidance associates plans with central-government work above £5 million a year under PPN 06/21. Do not assume this is a condition for every public framework or every project; verify the current invitation and applicable policy.
- Supply-chain payment terms: some guidance describes 30-day payment terms down the supply chain and spot checks. Confirm whether they are required for the agreement and how compliance must be evidenced.
- Cyber requirements: Cyber Essentials appears in guidance for systems handling public-sector data, not as a universal building-works condition. Check the data and IT requirements for the specific tender.
- CDM and incident records: practitioner guides often describe director-signed policies dated within 12 months and three years of incident history as typical requests. These are reported buyer practices, not a universal deadline stated by PPN 03/24.
For all conditions, the relevant question is not “Does every contractor need this?” but “Does this invitation require it for this lot, at this stage, and from this legal entity?”
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.What happens after appointment?
Appointment makes the supplier eligible for call-offs under the framework; each call-off can still involve a quotation or mini-competition. Keep the original selection file current, but prepare a separate project response for the call-off’s price, programme and method requirements.
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Selection declarations do not automatically have to be repeated in full for every call-off. The framework terms may require them, and the Act allows additional proportionate participation conditions at call-off, including project-specific insurance. A framework buyer may also check that your business remains eligible. Good performance on call-offs matters in practice, especially if an open framework later reopens and your existing supplier status or record is relevant.
Set reminders for CAS renewal, insurance expiry, accounts updates and framework reopening dates. GCA says framework suppliers do not pay a joining fee; instead, a levy or commission may apply to sales through the agreement, and the amount varies by framework. Confirm the terms in that agreement rather than budgeting on an assumed percentage.
What are the common application mistakes?
- Treating registration as appointment: a portal profile or expression of interest does not win a place; submit a compliant tender by the stated deadline.
- Using a closed framework checklist as if it were open: check route and status first. A closed framework generally offers no post-award route for new suppliers.
- Relying on an expired or wrong-level certificate: CAS is annual and levels differ by assessment body. Confirm acceptance and validity for the target buyer.
- Calling SSIP “CAS”: SSIP addresses health-and-safety threshold recognition; it is not the broader CAS assessment.
- Assuming one insurance or turnover number is universal: use the live lot’s requirements and distinguish legal rules from commercial norms.
- Submitting evidence for the wrong company: align the bidder’s legal name across the platform, accounts, policies, certificates and case studies, or expressly document the relied-on entity.
- Overlooking associated suppliers: consortium members and relied-on subcontractors may need declarations and identity details too.
- Using obsolete terminology or templates: identify whether the procurement uses the Act’s PSQ approach or the older PCR 2015 SQ process. Do not build a new checklist around PAS 91: industry guidance says it has been withdrawn and CAS is the practical successor.
- Confusing systems with similar initials: UK frameworks formerly associated with Crown Commercial Service are now under GCA. Queensland PQC and Australia’s Commonwealth Contracting Suite are different processes, not UK framework applications.
Is the Queensland PQC checklist relevant to UK contractors?
No. Queensland Government’s Prequalification (PQC) checklist belongs to an Australian state-government system and its thresholds must not be used as UK framework requirements.
That checklist calls for items such as a myID Digital ID, an ABN registered for GST, a QBCC licence or equivalent, and at least $20 million in public-liability cover. It also sets Queensland-specific financial, project-history and project-value thresholds. For example, it describes system certifications for government building projects over $50 million and specified social-policy evidence above $100 million. Those figures are explicitly Queensland requirements, not UK rules. The application is made through Queensland’s PQC online process; see the Business Queensland checklist only if applying in that jurisdiction.
Application checklist: the preparation order
- Identify a live framework or dynamic-market opportunity and confirm its route, deadline, lot and contracting authority.
- Read the whole invitation and build a requirements tracker, including pass/fail criteria and stage-specific evidence.
- Register the bidding entity on Find a Tender and share current core supplier information when the procurement requires it.
- For a GCA opportunity, complete the separate eSourcing registration with the correct legal name, DUNS number and business profile.
- Confirm the right selection route: CAS, PSQ, SQ or the buyer’s specified equivalent, based on the procurement’s regime and documents.
- Check CAS body, level, annual validity and buyer acceptance; do not substitute an SSIP certificate where broader CAS is required.
- Gather current accounts, relevant case studies, referees, health-and-safety and quality/environmental evidence, plus any required building-safety information.
- Map insurance and turnover evidence to the invitation; distinguish the required contract-start cover from insurance that must be in force at bid stage.
- Collect declarations and identity details for consortium members and relied-on subcontractors, and document binding reliance arrangements.
- Submit under the same legal entity shown on the supporting records, before the tender deadline, and retain confirmation.
- After appointment, track call-off opportunities and maintain a calendar for renewal and any open-framework reopening.
The checklist is a preparation sequence, not a universal pass/fail scorecard. The live tender documents determine the answer for each framework.
Frequently Asked Questions
Do I need to pay to apply for a UK construction framework?
GCA says it does not charge a joining fee for its frameworks, although a sales levy may be charged on work awarded through an agreement. CAS assessment is a separate annual service cost, and the agreement’s own terms set any levy.
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Can a small contractor bid without ISO certification?
Potentially. ISO certification is not a universal legal prerequisite for every framework, and authorities must keep conditions proportionate and allow equivalent standards where applicable. Check the specific lot’s evidence rules and be ready to demonstrate the relevant management arrangements another way.
Can I join a framework after it has started?
Usually not if it is a closed framework: the route is to apply in its original competition, then wait for another agreement or consider subcontracting. Open frameworks reopen at set points, while dynamic markets can admit suppliers during their life, subject to their membership conditions.
What if my accounts are not audited?
For a Procurement Act procurement, an authority cannot make audited annual accounts a participation condition when the company is not legally required to have them audited. It may request alternative financial evidence, so prepare the latest accounts and whatever other evidence the invitation specifies.
