What it is
Projectmates is construction project management software for owners and capital program leaders. Its modules cover asset and capital planning, bids, construction management, cost tracking, documents, risk, schedules, analytics, and reporting. The platform manages RFIs, submittals, change orders, daily field reports, punch lists, and other construction workflows. Cost tools handle budgets, bids, contracts, change orders, pay applications, and invoices. Teams can use more than 100 pre-built reports or create custom reports with drag-and-drop tools. Integrations include Box and Dropbox, plus business-intelligence connections to Microsoft Power BI and Tableau. Optional add-ons include a Projectmates API and external connectors for PlanGrid and Procore. Projectmates runs on Microsoft Azure and offers a dedicated private cloud with a dedicated database. It states that it has SOC 2 Type II compliance and TX-RAMP Level 2 certification, and uses disaster-recovery protocols and active geo-replication. Native iOS and Android apps are free for Projectmates users on Systemates-hosted websites. Pricing is on request; one listed annual site-license plan costs 39500.00 USD per year and includes 40 user licenses.
Who it suits. It is designed for owners and capital program leaders managing construction workflows and costs. Its listed customer sectors include healthcare systems, government agencies, retailers, educational institutions, and real-estate developers.
Good
- Manages RFIs, submittals, and punch lists.
- Offers more than 100 pre-built reports.
- Connects with Box and Dropbox.
- Native iOS and Android apps are available.
- Offers a dedicated private cloud option.
Watch for
- Pricing is on request.
- One listed annual site license costs 39500.00 USD per year.
- Apps are free only for Systemates-hosted websites.
- API and PlanGrid or Procore connectors are add-ons.
Verdict
Projectmates covers construction workflows, cost controls, reporting, and mobile access for owner-side programs. Confirm pricing and whether the listed hosting and add-on options match your requirements.
Plans and prices
| Plan | Price | Billed |
|---|---|---|
| BIM/CAD/PDF Markup Tool | $6,000 a year | annual fee |
| Instant Integration for Accounts Payable | $6,000 a year | annual fee |
| Projectmates API | $10,000 a year | annual fee |
| Initial website setup and testing | $12,500 once | one-time |
| Projectmates SaaS - Dedicated Private Cloud - Site License | $39,500 a year | per year |
| Projectmates SaaS - Dedicated Private Cloud - Site License with total 40 user li | $39,500 a year | per year |
From Projectmates's own pricing page, checked 19 Oct 2026. Every plan
What the maker publishes
- Analytics and reporting
- Analytics and reporting show performance trends, surface risks and support forecasting. source
- API and connectors
- Available add-ons include a Projectmates API and external connectors for PlanGrid and Procore. source
- API availability
- Projectmates offers a REST API as a paid annual add-on with Swagger built-in documentation. source
- API limits
- The API can update specific existing records and retrieve data, but it cannot create new Projectmates information through the interface. source
- Asset planning
- Asset Planning links assets with projects and budgets and tracks lifecycle information such as condition, warranties and installation. source
- Authentication
- Two-factor authentication is provided for account security. source
- Bid management
- Bid Management collects proposals, supports offer comparison and records awards. source
- Capital planning
- Capital Planning manages project requests, funding sources, ranking criteria, approvals and what-if escalation scenarios. source
- Company headquarters
- LinkedIn lists headquarters at 740 E Campbell Road, Suite 620, Richardson, Texas 75081. source
- Company history
- Projectmates says it was founded in 2000 and is now part of Octave. source
- Company legal name
- The pricing contract identifies Systemates, Inc. as the software manufacturer; current site copyright identifies Octave Intelligence plc and/or affiliates. source
- Company size
- LinkedIn lists the company size as 5,001-10,000 employees. source
- Compliance
- Projectmates states that it has SOC 2 Type II compliance and TX-RAMP Level 2 certification. source
- Construction management
- Construction Management provides real-time project updates intended to keep schedules, budgets and accountability aligned. source
- Continuity
- The service uses disaster-recovery protocols and active geo-replication. source
- Core modules
- The platform includes analytics and reporting, asset planning, bid management, capital planning, construction management, cost tracking, document management, risk management, schedule management, and a mobile app. source
- Cost management
- Its cost tools manage budgets, bids, contracts, change orders, pay applications, and invoices. source
- Cost tracking
- Cost Tracking provides live budget information and controls spending visibility. source